VINTON, LA

                May 15, 2012

 

                The Mayor and Council of the Town of Vinton, Louisiana, met in regular session at the regular meeting place of said Mayor and Council, in the Town Hall, Vinton, Louisiana, at 6:00 p.m. on the 15th day of May, 2012, with the following members present:

 

                                                                                Kenneth O. Stinson, Mayor

                                                                                Bliss Bujard, Council Member

                                                                                Harold R. Douga, Council Member

                                                                                William “BB” Loyd, Mayor-Pro-Tem

                                                                                Kevin Merchant, Council Member

                                                                                Paul Patin, Council Member

                                                                                                                                                                                                               

                                ABSENT:                              None

 

                                ALSO PRESENT:               Cade Cole, Town Attorney

                                                                               

                                                                The following Reports were submitted:

 

                Total Payroll for April, 2012                                                                           $   143,932.39             

                                Total Receipts for April, 2012                                                                       $1,119,873.11 

                                Total Disbursements for April, 2012                                                          $1,186,646.44      

                                Total Bills for April, 2012                                                                                                $   554,487.15

 

 

 

Kenneth O. Stinson, Mayor called the meeting to order.  Chaplin Tatum led in prayer, and then followed the Pledge of Allegiance.

 

                                It was moved by Council Member Douga that the minutes of prior meetings, copies of which were mailed to each Council Member prior to the meeting, be approved as written.  The motion was seconded by Council Member Loyd and carried.

 

                                Mary Vice, City Clerk gave the monthly Administration Department report. 

 

                                Bills for the month of April, 2012, were approved and payment authorized upon a motion by Council Member Merchant, seconded by Council Member Douga and carried.

 

                                Mayor Stinson presented certificates and congratulated to the following “Students of the Year”:

                                                                Hunter Guidry, Vinton Elementary School

                                                                Shae Cramer, Vinton Middle School

                                                                John Paul Pickett, Vinton High School

 

                                Mayor Stinson also announced that he issued Proclamations to the Vinton Police Department in honor of National Police Week, May14-18 and to the Town Public Works Department in honor of National Public Works Week, May 20-26. 

 

                                Mrs. Jean Taylor, Yard of the Month Committee Chairperson announced that Tom & Mitzi Yerby were the recipients of the “Yard of the Month” award for May.

 

                                Mayor Stinson updated the governing authority on pending grants and projects.

 

                                Council Members Bujard and Merchant reported on the Park Committee Meeting held May 14, 2012.  The group present for the meeting agreed that it needs to be a multi-use park and that adult/parental involvement is necessary. (Minutes of meeting attached as Exhibit “A”)

 

                                Attorney Cole presented a resolution for consideration regarding the ½% Sales Tax Re-newal Election.

 

Thereupon, the following resolution, was introduced and pursuant to motion made

by Council Member Merchant and seconded by Council Member Douga, was adopted by the following vote:

 

YEAS: Bliss Bujard, Harold R. Douga, William “BB” Loyd, Kevin Merchant, Paul Patin

NAYS: None

ABSENT: None

NOT VOTING: None

 

A RESOLUTION ORDERING AND CALLING A SALES AND USE TAX

RENEWAL ELECTION TO BE HELD IN THE TOWN OF VINTON,

LOUISIANA, ON NOVEMBER 6, 2012; AUTHORITY FOR THE TOWN OF

VINTON, LOUISIANA TO CONTINUE TO LEVY THE EXISTING ½ OF 1%

SALES AND USE TAX FOR THE PURPOSE OF OVERLAYING THE HARD

SURFACED STREETS WITHIN THE TOWN AND FOR FIRE

PROTECTION, INCLUDING MAINTENANCE OF FIRE DEPARTMENT

BUILDINGS, EQUIPMENT, INSURANCE AND UTILITY BILLS AND

ACQUISITION OF ADDITIONAL FIRE PROTECTION EQUIPMENT AND

VEHICLES.

 

WHEREAS, it is deemed necessary and desirable by the Mayor and Council of the Town of

Vinton, governing authority of the Town of Vinton, Louisiana (the “Town”), that an election be

called to permit the electorate of the Town to consider a proposition to authorize the renewal of a

sales and use tax of one-half of one percent (½ %), for a period of TEN (10) years beginning January 1, 2013, upon the sale at retail, use, lease or rental, consumption and storage for use or consumption of tangible personal property and on sales of services within the Town (the “Tax”), with the avails of the Tax (after paying the reasonable and necessary costs and expenses of collecting and administering the Tax) dedicated and used within the Town for the following purposes: (a) seventy-five (75%) percent of the proceeds of said Tax shall be expended for the maintenance and overlay of the hard surfaced streets within the Town, (b) and twenty-five (25%) percent of the proceeds of said Tax shall be expended for maintenance and improvement of Fire Department buildings, equipment, vehicles, payment of Fire Department insurance and utility bills, and for acquiring new equipment or vehicles for Fire Protection; and

 

WHEREAS, authority for the sales and use tax election and for levy and collection of such

taxes is granted by Article VI, Sections 29 and 30 of the Constitution of 1974 of the State of

Louisiana, and Subpart F of Part III of Chapter 4 of Subtitle II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and all other constitutional and statutory authority supplemental thereto; and

 

WHEREAS, the Town Council desires to provide for holding an election at which

propositions for issuance of such bonds and levy of such tax, as described above, may be submitted;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council, governing

authority of the Town of Vinton, Louisiana (the “Town”):

 

SECTION 1. Subject to approval of the State Bond Commission, and under the authority

conferred by Article VI, Sections 29 and 30 of the Constitution of 1974 of the State of Louisiana,

and Subpart F of Part III of Chapter 4 of Subtitle II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, including, but not limited to La. R.S. 47:338.1(A), a special election be and is hereby called and ordered to be held in the Town on Tuesday, the 6 day th of November, 2012, between the hours of six (6:00) o’clock a.m. and eight (8:00) o’clock p.m., in compliance with the provisions of Title 18, including Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and that at said special election there be submitted to all the qualified electors of the Town entitled and qualified to vote at said election under the Constitution and laws of the United States, the following proposition:

 

SALES TAX RENWAL PROPOSITION

SUMMARY: AUTHORITY FOR THE TOWN OF VINTON, LOUISIANA TO

CONTINUE TO LEVY THE EXISTING ½ OF 1% SALES AND USE TAX

FOR THE PURPOSE OF OVERLAYING THE HARD SURFACED STREETS

WITHIN THE TOWN AND FOR FIRE PROTECTION, INCLUDING

MAINTENANCE OF FIRE DEPARTMENT BUILDINGS, EQUIPMENT,

INSURANCE AND UTILITY BILLS AND ACQUISITION OF ADDITIONAL

FIRE PROTECTION EQUIPMENT AND VEHICLES.

 

Shall The Town of Vinton, Louisiana (the “Town”) pursuant to Article VI, Sections

29-30 of the Louisiana Constitution, and other constitutional and statutory authority,

be authorized to continue to levy and collect a sales and use tax of one-half of one

percent (½ %), for a renewed period of 10 years beginning January 1, 2013, with

collections from the levy of the tax estimated to be $168,611.40 for one calendar

year, upon the sale at retail, use, lease or rental, consumption and storage for use or

consumption of tangible personal property and on sales of services within the Town,

all as presently or hereafter defined in La. R.S. 47:301 to 317, inclusive (the “Tax”),

with the avails of the Tax (after paying reasonable costs of collecting and administering the Tax) dedicated and used for the following purposes: (a) seventyfive (75%) percent of the proceeds of said Tax shall be expended for the maintenance and overlay of the hard surfaced streets within the Town, (b) and twenty-five (25%) percent of the proceeds of said Tax shall be expended for maintenance and improvement of Fire Department buildings, equipment, vehicles, payment of Fire Department insurance and utility bills, and for acquiring new equipment or vehicles

for Fire Protection.

 

SECTION 2. There shall be published notice of said election in the Southwest Daily News,

a daily newspaper of general circulation within the parish of Calcasieu, published in Sulphur,

Louisiana, and being the official journal of the Town of Vinton, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date fixed for the election, which notice shall be substantially in accordance with the Notice of Special Election annexed hereto as “Exhibit A” and incorporated herein by reference, the same as if it were set forth herein in full.

 

SECTION 3. Officers designated or such substitutes as may be selected, designated and

sworn in compliance with Sections 1286 through 1289 of Title 18 of the Louisiana Revised Statutes of 1950, as amended, shall hold the election substantially in accordance with the general election laws of the State of Louisiana, except that the election is called and shall be conducted, canvassed, and promulgated, and notice thereof given in accordance with the procedures set forth in Chapter 6- A of Title 18 of the Louisiana Revised Statutes of 1950, as amended. Said election officers shall make due returns of said election at a regular meeting of the Town Council to be held at its regular meeting place, the Town Hall, 1200 Horridge Street, Vinton, Louisiana, on Tuesday, the 18th day of December 2012, at 6:00 o’clock p.m., at which time said Town Council will, then and there, in open and public session, examine and canvass the returns and declare the result of said special election. The compensation of election officials be and the same is hereby fixed at the sum as specified in Section 426.1 of Title 18 of the Louisiana Revised Statutes of 1950, as amended. All qualified electors of the Town are entitled to vote in this election. Voting machines shall be used in this election, and voters shall not be required to sign a ballot or vote assessed valuation of property. The permanent registration law of the State of Louisiana being in force in the Town, said election shall be conducted in accordance with applicable provisions thereof.

 

SECTION 4. The City Clerk of the Town of Vinton be and she is hereby empowered,

authorized and directed to arrange for furnishing said election officers, in ample time for holding of said election the necessary equipment, forms and other election paraphernalia essential to the proper holding of said election.

 

SECTION 5. Application is hereby formally made to the State Bond Commission,

Baton Rouge, Louisiana, in compliance with the requirements of Chapter 2, Title 47 of the Louisiana Revised Statutes of 1950, as amended, and in compliance with Article VI, Sections 29 and 30 of the Constitution of 1974 of the State of Louisiana, and other constitutional and statutory authority supplemental thereto, for consent, approval and authority to hold the aforesaid election in the Town, and in the event such election carries, for consent and authority pursuant to Subpart F of Part III of Chapter 4 of Subtitle II of Title 39 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and all other constitutional and statutory authority supplemental thereto, including, but not limited to La. R.S. 47:338.1 (A), to levy and collect the sales and use taxes therein provided. The Clerk is empowered, authorized and requested to forward to the State Bond Commission a certified copy of this resolution which shall constitute a formal application to said Commission as herein provided.

 

SECTION 6. A certified copy of this resolution, together with other showings

required by Section 5 of the Voting Rights Act of 1965 and Regulations pertaining thereto (28 C.F.R. Part 51) shall be submitted to the United States Attorney General, for approval in compliance with the said Voting Rights Act, should such a submission be required.

 

SECTION 7. Certified copies of this Resolution shall be forwarded to the Secretary

of State, the Clerk of Court and Ex-Officio Custodian of Voting Machines in and for the Parish of Calcasieu, and the Registrar of Voters, as notification of the special election herein called in order that each may prepare for said election and perform their respective functions as authorized and required by law.

 

SECTION 8. All resolutions, ordinances, or orders in conflict herewith, be, to the

extent of such conflict, and they are hereby repealed.

 

APPROVED AND ADOPTED this 15th day of May, 2012.

 

___________________________________

KENNETH O. STINSON, MAYOR

ATTEST:

____________________________

MARY O. VICE, CLERK

 

 

 

 

STATE OF LOUISIANA

PARISH OF CALCASIEU

 

I, MARY O. VICE, certify that I am the duly qualified and acting Clerk of the

Council of the Town of Vinton.

 

I CERTIFY that the above and foregoing is a true and correct copy of an excerpt from

the minutes of a meeting of said Mayor and Town Council of the Town of Vinton held on May 15, 2012, and of the resolution adopted at said meeting, as said minutes and resolution appear officially of record in my possession.

 

I FURTHER CERTIFY that the Mayor of the Town of Vinton did sign and approve

such Resolution on the 15th day of May, 2012.

 

IN WITNESS WHEREOF, witness my official signature on this 15th day of May, 2012.

 

__________________________

MARY O. VICE, CLERK

[S E A L]

 

                                Chief Ricky Fox gave the monthly Police Department report.

 

                                Terry Vice, Director of Public Works gave the monthly Public Works and Electrical Department reports.

 

                                Jerry Merchant, Fire Chief gave the monthly fire and Civil Defense reports.

 

                                Chief Merchant asked that the council approve a Joint Service Agreement between the Vinton Volunteer Fire Dept. and Ward 7 Fire Dept. for automatic mutual aid between the two departments.

 

                                After discussion, it was moved by Council Member Douga that the following Resolution be adopted.  The motion was seconded by Council Member Loyd and carried.

 

RESOLUTION

OF THE MAYOR AND COUNCIL

OF THE TOWN OF VINTON

 

            The Mayor and Town Council of the Town of Vinton, State of Louisiana, met in regular session on the 15th day of May, 2012, and adopted the following resolution:

 

            WHEREAS, there exists a shortage of manpower and equipment for structure fires in the Town of Vinton and the service area of the Calcasieu Parish Fire Protection District No. 1 of Ward Seven (the “Ward 7 FD”).

 

            WHEREAS, this manpower shortage greatly risks the safety of property and life in the Town of Vinton, and in the Ward 7 FD’s service area.

           

            THEREFORE, BE IT RESOLVED, that the Mayor and Town Council of the Town of Vinton does hereby formally, officially and for all purposes authorize that certain Joint Service Agreement for Automatic Mutual Aid between the Town of Vinton Volunteer Fire Department and the Ward 7FD which is attached hereto as Exhibit “A” (the “JSA”), the terms of which are incorporated herein by reference..

 

            BE IT FURTHER RESOLVED, that Chief Jerry Merchant of the Vinton Volunteer Fire Department is hereby duly authorized to execute the JSA.

 

            THUS DONE AND PASSED on this the 15TH day of May, 2012 at Vinton, Louisiana.

 

 

                                                                                                                                                                                                                                                ________________________________

ATTEST:                                                                     KENNETH O. STINSON, MAYOR

 

______________________

City Clerk

 

                        Chief Merchant discussed entering into a Cooperative Endeavor Agreement with Calcasieu Parish Public Safety Communications District and Ward 7 Fire Protection District 1 regarding the acquisition of a VHF Paging Transmitter.

 

                                After discussion, it was moved by Council Member Loyd that the following Resolution be adopted.  The motion was seconded by Council Member Douga and carried.

 

                                                                                                RESOLUTION

 

                                BE IT RESOLVED by the governing authority of the Town of Vinton, Louisiana, in regular session convened on that Mayor Kenneth O. Stinson is hereby authorized to enter into a Cooperative Endeavor Agreement with Calcasieu Parish Public Safety Communications District and Ward 7 Fire Protection District 1 for the acquisition of a VHF Paging Transmitter, which will enhance our ability to receive and respond to pages from the communications district.

 

                                APPROVED AND ADOPTED this 15th day of May, 2012.

 

                                                                                                                                __________________________________

                                                                                                                                Kenneth O. Stinson, Mayor

 

ATTEST:

 

_______________________________

Mary O. Vice, City Clerk

 

 

                                Chief Merchant presented a slideshow on a proposed Warning System for the town.  He stated that the warning system would alert the public of possible tornados, haz-mat and other possible life threatening events.  The approximate cost is $106,000.00, and the Calcasieu Parish Police Jury is considering participating 25% of the purchase cost.  The goal date for installation would be the end of the year.

 

                                Council Member Bujard expressed his concerns regarding the cost of the system.

 

                                After discussion, it was moved by Council Member Douga that Chief Merchant be authorized to advertise for bids for the proposed Warning System.  The motion was seconded by Council Member Loyd and the vote cast thereon was as follows:

 

                                                                YEAS:  Council Members Douga, Loyd, Merchant and Patin

 

                                                                NAYS: Council Member Bujard

 

                                                         ABSENT:  None  

 

                                Mr. Edward Vice apologized to the ladies in city hall for his comments from last months meeting regarding pay increases for the “men”.  He stated he was referring to all “employees” not just the men.  Mr. Vice also discussed repairing the roads and the amount the town receives from the parish from gaming revenue.

 

                                There being no further business to come before the Governing Authority, it was moved by Council Member Bujard that the meeting be adjourned.  The motion was seconded by Council Member Loyd and carried.                  

                                                                                                                _________________________________

                                                                                                                                Kenneth O. Stinson, Mayor

ATTEST:

___________________________

Mary O. Vice, City Clerk