VINTON, LA

                August 18, 2009

 

                The Mayor and Council of the Town of Vinton, Louisiana, met in regular session at the regular meeting place of said Mayor and Council, in the Town Hall, Vinton, Louisiana, at 6:00 p.m. on the 18th day of August, 2009, with the following members present:

 

                                                                                Kenneth O. Stinson, Mayor

                                                                                Bliss Bujard, Council Member

                                                                                Harold R. Douga, Council Member

                                                                                William “BB” Loyd, Mayor Pro Tem

                                                                                Kevin Merchant, Council Member

                                                                                Paul Patin, Council Member

                                                                                                                                                                                                               

                                ABSENT:                              None

 

                                ALSO PRESENT:               Thad Minaldi, Town Attorney and Matthew Kern, Bond Attorney

 

                                                                The following Reports were submitted:

 

                                Total Payroll for July, 2009                                                                           $      94,357.87                     

                                Total Receipts for July, 2009                                                                       $    904,912.47

                                Total Disbursements for July, 2009                                                          $    861,598.45 

                                Total Bills for July, 2009                                                                                                $    430,221.83

 

 

 

Kenneth O. Stinson, Mayor called the meeting to order.  Chaplin Tatum led in prayer, and there followed the Pledge of Allegiance.

 

                                It was moved by Council Member Merchant that the minutes of prior meeting/s, copies of which were mailed to each Council Member, be approved as written.  The motion was seconded by Council Member Bujard and carried.

 

                                Mary Vice, City Clerk gave the monthly Administration Department report.

 

                                Bills for the month of July, 2009, were approved and payment authorized upon a motion by Council Member Patin, seconded by Council Member Merchant and carried.

 

                                Council Member Patin inquired as to why the American Press was appointed as the Town’s Official Journal and they do not send a reporter to cover the meetings.

 

                                Mr. Bill Hankins, West Calcasieu Cameron Hospital representative and Mr. Jerry Romero, Acadian Ambulance representative updated the governing authority and public present on the status of the transition of ambulance services between WCCH and Acadian Ambulance Services.

 

                                Mayor Stinson updated the governing authority on pending grants and projects.

 

                                Mayor Stinson presented the 2010 proposed budget to the governing authority for their review.

 

                        It was moved by Council Member Douga that a public hearing be held on the proposed budget on Thursday, September 10, 2009, at 6:00 p.m. and that the following notice be published one time in the town’s official journal.  The motion was seconded by Council Member Patin and carried.

 

 

  PUBLIC NOTICE

BUDGET HEARING

TOWN OF VINTON, LOUISIANA

 

                   The proposed budget for the year October 1, 2009, thru September 30, 2010, of the Town of Vinton, Louisiana, has been prepared in accordance with the provisions of the Louisiana Local Government Budget Act and is available for public inspection at the office of the Mayor, Town of Vinton, 1200 Horridge Street Vinton, Louisiana, from 7:30 A.M. to 5:00 P.M., Monday through Thursday and 8:00 A.M. to Noon on Friday (except holidays).  A public hearing on the Proposed Budget is scheduled for:

 

      Thursday, September 10, 2009, at

6:00 P.M. – City Hall

 

PUBLIC NOTICE:

OPERATING BUDGET SUMMARY

 

Following is a summary of the proposed budget for the year October 1, 2009 thru September 30, 2010:

 

ESTIMATED BEGINNING FUND BALANCE                    $7,495,951

 

TOTAL REVENUES                                                      $7,913,158

 

TOTAL EXPENDITURES                                               ($7,605,005)

                       

                        TRANSFERS AND LOANS                                            ($197,250)

 

                        ESTIMATED ENDING FUND BALANCE                         $7,606,854

 

            The proposed operating budget for the year ending September 30, 2010, which is available at City Hall, provides further details.

 

                        Mayor Stinson announced that bids for a new grapple truck were received and opened this morning at 10:00 a.m. and are as follows:

 

                        BTE Body Company, Inc.         2008 – International Truck w/grapple $102,900.00

                        P.O. Box 569040                       2010- Ford Truck w/grapple $108,950.00

                        Dallas, TX  75356-9040              2010 – International Truck w/grapple $112,478.00

 

                        Kenworth of South Louisiana, LLC       2010- Kenworth Truck w/grapple $107,785.00

                        3699 W. Park Avenue                            Alternate Bid - $104,987.00

                        Gray, LA  70359

 

                        It was moved by Council Member Merchant that after bids are reviewed by the attorney and upon his recommendation that the Mayor be authorized to award the contract to the successful bidder.  The motion was seconded by Council Member Douga and carried.

 

                        Mayor Stinson discussed an issue concerning a request from the contractor building the Vinton Senior Manor Project to re-route the current sewer line that runs through the property where the project is to be located thereby abandoning the current line and getting an easement for the new line. 

 

                        After a lengthy discussion, there was no action was taken on this matter as to it needs to be investigated more thoroughly.

                        Mayor Stinson and Attorney Minaldi discussed the possibility of issuing a Request For Proposals (RFP) for pre-positioned debris contract in the event of another hurricane.

 

                        After discussion, it was moved by Council Member Loyd to authorize the attorney to draft a RFP for pre-positioned debris contract.  The motion was seconded by Council Member Merchant and carried.

 

                        After the Attorney Minaldi read aloud the proposed Bond Indebtedness Ordinance, it was moved by Council Member Loyd that the regular meeting be recessed for a public hearing on the said ordinance.  The motion was seconded by Council Member Douga and carried.

 

                        Matthew Kern, Bond Attorney reviewed the ordinance with the governing authority and public present and offered to answer any questions that anyone may have. 

 

                        There being no comments or questions from the public present, it was moved by Council Member Douga that the regular meeting be re-convened.  The motion was seconded by Council Member Loyd and carried.

 

                        It was moved by Council Member Douga that the following ordinance be adopted.  The motion was seconded by Council Member Loyd and the vote cast thereon was as follows:

 

                                                YEAS:  Council Members Bujard, Douga, Loyd, Merchant and Patin

                                               

                                                NAYS:  None

 

                                            ABSENT:  None

 

TOWN OF VINTON

STATE OF LOUISIANA

 

ORDINANCE NO. ___

 

AN ORDINANCE AUTHORIZING THE INCURRENCE OF DEBT AND ISSUANCE OF NOT TO EXCEED $1,200,000 OF UTILITY REVENUE BONDS, SERIES 2009, OF THE TOWN OF VINTON, STATE OF LOUISIANA; MAKING APPLICATION TO THE STATE BOND COMMISSION FOR APPROVAL OF SAID BONDS; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.

 

            NOW THEREFORE, BE IT ORDAINED by the Mayor and the Town Council of the Town of Vinton, State of Louisiana, as the governing authority of the Town, that:

 

            SECTION 1.      Pursuant to La. R.S. 39:1430 and La. R.S. 30:2079, and other constitutional and statutory authority (the “Act”), the Town of Vinton, State of Louisiana, State of Louisiana (the “Town”) shall proceed with the incurring of debt for the purpose of acquiring, constructing and installing improvements, extensions and additions to the sewerage system of the Town (the “Project”), through the issuance of its Utility Revenue Bond, Series 2009, in an amount not exceeding One Million Two Hundred Thousand Dollars ($1,200,000) (the “Bond”).           

SECTION 2.   The Bond shall be issued in the form of a single fully registered bond, dated the date of delivery thereof and numbered R-1.  The Bond shall be non-interest bearing, and shall mature in a single installment not later than twenty (20) years from date thereof.  The principal of the Bond will be subject to forgiveness, and will be subject to prepayment at any time, in whole or in part at the option of the Town, at a price of par plus accrued interest to the date of prepayment. 

SECTION 3.   The Bond will be secured by and payable from the revenues of Town’s sewerage system (the “System”), subject to the prior payment of the reasonable and necessary costs and expenses of operating and maintaining the System, until the Bond is paid in full in accordance with its terms, all in accordance with the provisions of La. R.S. 30:2079, La. R.S. 39:1430 and other constitutional and statutory authority.  The Town shall budget and set aside from time to time as necessary sufficient of the net revenues of the System to pay the principal of the Bond when due.

SECTION 4.   The Bond shall be executed on behalf of the Town by its Mayor and the official seal of the Town shall be affixed thereto; provided that the signatures of the Mayor thereon may be a facsimile of his official signature and a facsimile of the official seal of the Issuer may be printed thereon rather than affixed thereto.  All authorized facsimile signatures shall have the same force and effect as if manually signed.  In case any officer of the Town whose signature or a facsimile of whose signature shall appear on the Bond shall cease to be such officer before the delivery of such Bonds, such signature or such facsimile shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery.

SECTION 5.  It is understood that the terms of the purchase of the Bonds by the Department will provide that the Town’s obligation to repay the principal of the Bond will be forgiven simultaneously with the payment by the Department of each installment of the purchase price of the Bond.  Accordingly, it is anticipated that no payments of principal, interest or administrative fees to the Department will ever be due and payable on the Bonds.

            SECTION 6.   The form and terms of the Loan and Pledge Agreement, Supplemental Loan Agreement, Commitment Agreement and all other ancillary documents are hereby approved substantially in the form submitted to the Town Council and Mayor and filed of record herewith, with such additions, omissions and changes as may be necessary and appropriate and that are approved by bond counsel.

            SECTION 7.   The Mayor is hereby authorized to execute and deliver the Loan and Pledge Agreement, Supplemental Loan Agreement, Commitment Agreement and any and all other ancillary documents related thereto and necessary for the consummation of the transaction.   

            SECTION 8.      The Mayor and Town Council are hereby authorized and directed to do any and all things necessary and incidental to carry out the provisions of this ordinance and effect the completion of the Project and to assist the Authority in carrying out its functions in connection with the financing, and the application to the Louisiana State Bond Commission by the Authority is hereby ratified.

            SECTION 9.   The provisions of this ordinance shall supercede any prior resolutions with respect to the transactions contemplated hereby to the extent they are inconsistent with the provisions thereof.

            SECTION 10.   This Ordinance shall be published one time in the Lake Charles American Press, the official journal of the Town, and recorded in the Mortgage Records of the Clerk and Recorder for the Parish of Calcasieu, State of Louisiana as soon as possible following its adoption.

            SECTION 11.    Notice of the introduction of this ordinance, substantially in the form attached hereto as Exhibit A, having been published once in the official journal of the Town more than ten (10) days prior to this date, and copy hereof having remained in the office of the Clerk of the Town Council for public inspection, and a hearing having been held this date, this ordinance shall take effect immediately upon adoption.

APPROVED AND ADOPTED at Vinton, Louisiana, on this the 18th Day of August, 2009.

                                   

                                                                                    ______________________________________

                                                                                    Mary O. Vice, City Clerk

 

I HEREBY CERTIFY that the fore-                                                                   The foregoing Ordinance is

going Ordinance has been presented                                                                               hereby approved and

to the Mayor this 18th day of                                                                                            returned to the Town Clerk this

August, 2009.                                                                                                                       19th day of August, 2009.

 

______________________________                                                                          ____________________________

              City Clerk                                                                                                                                 Mayor

 

STATE OF LOUISIANA

 

PARISH OF CALCASIEU

 

            I, the undersigned Town Clerk of the Town of Vinton, State of Louisiana, do hereby certify that the foregoing constitutes a true and correct copy of an ordinance adopted August 18, 2009 authorizing the incurrence of debt and issuance of not to exceed $1,200,000 of Utility Revenue Bonds, Series 2009, of the Town of Vinton, State of Louisiana; making application to the State Bond Commission for the approval of said bonds; and providing for other matters in connection therewith.

 

            IN FAITH WHEREOF, witness my official signature at Vinton, Louisiana, on this, the 19th day of August, 2009.

                                                                        _____________________________________

                                                                        Mary Vice, Town Clerk

               

                                Chief of Police, Ricky Fox gave the monthly police department report.

 

                                                                                                                                                                                Upon the recommendation of Chief Fox, it was moved by Council Member Merchant that Evin Spell be made a regular employee effective 8/19/2009.  The motion was seconded by Council Member Patin and carried.

 

                                Terry Vice, Director of Public Works gave the monthly public works and electrical department reports.

 

                                Jerry Merchant, Fire Chief gave the monthly fire and civil defense reports. 

 

                                Mayor Stinson presented former Council Member Karen Douglass with a plaque in appreciation for her years of service on the Council.

 

                                There being no further business to come before the Governing Authority, it was moved by Council Member Douga that the meeting be adjourned.  The motion was seconded by Council Member Bujard and carried.                             

                                                                                                                ______________________________

                                                                                                                                Kenneth O. Stinson, Mayor

ATTEST:

 

___________________________

Mary O. Vice, City Clerk