VINTON, LA

                August 20, 2013

 

                The Mayor and Council of the Town of Vinton, Louisiana, met in regular session at the regular meeting place of said Mayor and Council, in the Town Hall, Vinton, Louisiana, at 6:00 p.m. on the 20th   day of August, 2013, with the following members present:

 

                                                                                Kenneth O. Stinson, Mayor

                                                                                Bliss Bujard, Council Member

                                                                                William “BB” Loyd, Mayor-Pro_Tem

                                                                                Kevin Merchant, Council Member

                                                                                Paul Patin, Council Member

                                                                                Marcus Renfrow, Council Member

                                                                                                                                                                                                               

                                ABSENT:                               None

 

                                ALSO PRESENT:                 Cade R. Cole, Town Attorney

                                                                               

                                                                The following Reports were submitted:

 

                Total Payroll for July, 2013                                                                                           $   101,860.92                     

                                Total Receipts for July, 2013                                                                                       $1,007,403.95 

                                Total Disbursements for July, 2013                                                                          $   902,978.72 

                                Total Bills for July, 2013                                                                                                                $   410,785.99

 

 

 

Kenneth O. Stinson, Mayor called the meeting to order.  Chaplin Tatum led in prayer, and then followed the Pledge of Allegiance.

 

                                It was moved by Council Member Merchant that the minutes of prior meetings, copies of which were mailed to each Council Member prior to the meeting, be approved as written.  The motion was seconded by Council Member Bujard and carried.

 

                                Mary Vice, City Clerk gave the monthly Administration Department report.

 

                                Bills for the month of July, 2013, were approved and payment authorized upon a motion by Council Member Merchant, seconded by Council Member Loyd and carried.

 

                                The Minimum Lot Size exception request from Angie Hebert regarding 1516 ½ Horridge Street was discussed at length.  The consensus of the governing body was that the request not be approved.

 

                                Mayor Stinson reported on pending grants and projects.

 

                                The Mayor announced that this month’s Yard of the Month was awarded to Mr. & Mrs. Tim Conner.

 

                                Attorney Cole reported on the town’s expired debris removal contract.  He suggested that at this time, given that we are already in hurricane season, that we advertise for proposals from contractors that meet qualifications pertinent to FEMA guidelines.

 

                                After discussion, it was moved by Council Member Loyd that the Mayor be authorized and empowered to advertise for proposals from contractors for debris removal that meet qualifications pertinent to FEMA guidelines.  The motion was seconded by Council Member Bujard and carried.

                                Mayor Stinson announced that the following bids were received and reviewed by the engineer for the Water Tower Project:

 

                                                                Diamond Enterprises, Inc.                           $193,700.00

                                                                TMI Coatings, Inc.                                            $395,100.00

                                                                Utility Service Co., Inc.                                  $505,300.00

                                                                The Pro’s Painting Co., Inc.                          Non-Responsive

                                                                Precision Inspection, LLC                             Non-Responsive

 

                                Upon the recommendation of the Engineer, it was moved by Council Member Merchant that the contract for the Water Tower Project be awarded to Diamond Enterprises in the amount of $193,700.00, upon concurrence of Facility Planning.  The motion was seconded by Council Member Patin and carried.

 

                                It was moved by Council Member Merchant that an item be added to the agenda regarding LCDBG Hardening Project.  The motion was seconded by Council Member Patin.  The Mayor asked if there were any public comments regarding adding the item to the agenda, being none the vote cast thereon was as follows:

 

                                                                YEAS:  Council Members Bujard, Loyd, Merchant, Patin and Renfrow

 

                                                                NAYS:  None

 

                                                          ABSENT:  None

 

                                Mayor Stinson announced that the following bids were received and reviewed by the engineer for the LCDBG- Hardening Project:

 

                                                K&J Development SWLA                                                              $209,000.00

                                                Pat Williams Construction                                                           $229,000.00

                                                Priola Construction                                                                         $225,000.00

                                                Sam Istre Construction                                                                  $248,700.00

 

                                Upon the recommendation of the Engineer, it was moved by Council Member Bujard that the contract for the LCDBG-Hardening Project be awarded to K&J in the amount of $209,000.00, pending acceptance of the bid from LCDBG.  The motion was seconded by Council Member Merchant and carried.  

 

                                A motion was made by Council Member Merchant seconded by Council Member

Loyd that a Citizen Participation Plan/Citizen Complaint Procedure be adopted and Mary Vice be appointed as Citizen Complaint Officer for compliance with the LCDBG program.  Motion carried.

 

A motion was made by Council Member Merchant and seconded by Council

Member Loyd authorizing the Chief Elected Official to proceed with the development of the LCDBG application taking into consideration views and proposals submitted by citizens that attended the public hearing as well as those that were unable to attend and views of the governing body.  Motion carried.

 

The application will be submitted for one of the following activities:

 

Activity

Ceiling Amount

Deadline

 

 

 

Sewer Treatment

$ 1,000,000.00

November, 2013

New Sewer Collection

$ 800,000.00

November, 2013

Existing Sewer Collection Rehab

$ 800,000.00

November, 2013

Potable Water

$ 800,000.00

November, 2013

Water for Fire Protection

$ 500,000.00

November, 2013

Streets

$ 600,000.00

November, 2013

 

A motion was made by Council Member Merchant and seconded by Council

Member Bujard that a Procurement Policy be adopted for compliance with the LCDBG program.  Motion carried.

 

                                A motion was made by Council Member Loyd, seconded by Council Member

Merchant authorizing the Chief Elected Official to proceed with the procurement and selection of

professional services for the purpose of assisting in the development of the LCDBG application and

implementation of the project.  Motion carried.

 

                                The proposed Parish-wide Sewer Project and formation of a Commission for the project was discussed at length.

 

                                After discussion, it was moved by Council Member Loyd that the Mayor be authorized and empowered to enter into the Intergovernmental Agreement for Calcasieu Parish Sewerage Commission.  The motion was seconded by Council Member Merchant and the vote cast thereon was as follows:

 

                                                YEAS:  Council Members Loyd, Merchant and Renfrow

 

                                                NAYS:  Council Member Bujard and Patin

 

                                          ABSENT:  None

 

                                Mayor Stinson presented the governing authority with the proposed 2014 Budget.

 

                                It was moved by Council Member Merchant that the proposed 2014 Budget be introduced and that the following Public Hearing Notice be advertised in the Official Journal.  The motion was seconded by Council Member Loyd and carried.

 

     PUBLIC NOTICE

BUDGET HEARING

TOWN OF VINTON, LOUISIANA

 

                                The proposed budget for the year October 1, 2013, thru September 30, 2014, of the Town of Vinton, Louisiana, has been prepared in accordance with the provisions of the Louisiana Local Government Budget Act and is available for public inspection at the office of the Mayor, Town of Vinton, 1200 Horridge Street Vinton, Louisiana, from 7:30 A.M. to 5:00 P.M., Monday through Thursday and 8:00 A.M. to Noon on Friday (except holidays).  A public hearing on the Proposed Budget is scheduled for:

                                                                    Monday, September 9, 2013

6:00 P.M. – City Hall

 

PUBLIC NOTICE:

OPERATING BUDGET SUMMARY

 

Following is a summary of the proposed budget for the year October 1, 2013 thru September 30, 2014:

 

ESTIMATED BEGINNING FUND BALANCE                              $9,382,662

 

TOTAL REVENUES                                                            $6,532,565

 

TOTAL EXPENDITURES                                                   ($6,415,465)

                               

                                                TRANSFERS AND LOANS                                                               ($199,832)

 

                                ESTIMATED ENDING FUND BALANCE                                      $9,299,930

 

                The proposed operating budget for the year ending September 30, 2014, which is available at City Hall, provides further details.

 

                                Chief Ricky Fox gave the monthly police department report.  He discussed issues with off road vehicles on parade days.

 

                                Terry Vice, Director of public works gave the monthly public works and electrical department reports.

 

                                Jerry Merchant, Fire Chief gave the monthly fire and civil defense reports.  He announced that Chris Vice has been promoted from Captain to Assistant Chief.

 

                                Carolyn Doucette was unable to be present due to a family emergency. 

 

                                There being no further business to come before the Governing Authority, it was moved by Council Member Loyd that the meeting be adjourned.  The motion was seconded by Council Member Merchant and carried.                 

                                                                                                                _________________________________

                                                                                                                                Kenneth O. Stinson, Mayor

ATTEST:

___________________________

Mary O. Vice, City Clerk